The Zen Bookkeeper | Bookkeeping for Wellness Practitioners

Sound familiar?

You're here to do meaningful work. Worrying about your books wasn't part of the plan.

"I know I should look at my books. I just… don't."

You haven't looked at your books in months

You're not sure what you can afford to pay yourself

Tax season feels like a fire drill every year

Business and personal spending are all mixed up

You're growing, but your finances still feel chaotic

You avoid the numbers because they stress you out

Book a Discovery Call

The shift

What changes when your books are handled.

Before

Dreading month-end
Guessing what you can pay yourself
Scrambling at tax time
Avoiding your bank statements
Decisions made on gut feel

After

Books closed by the 5th every month
Consistent, confident owner pay
CPA-ready financials year-round
Actually knowing your numbers
Decisions backed by real data

I'm Ready for This

What you get

Done-for-you bookkeeping for wellness businesses.

Monthly bookkeeping & transaction categorization
QuickBooks, Xero, or Wave setup & ongoing maintenance
Monthly P&L report & balance sheet delivered to you
Owner pay planning & consistent pay strategy
Year-end coordination & CPA-ready books

Pricing: Monthly bookkeeping starts at $400/month. Includes a 90-day trial period before transitioning to an annual agreement. Custom proposals based on practice size and complexity.

Clean books. Consistent pay. A financial foundation built for the way you work.

Book a Discovery Call

Here's How It Works

No complicated onboarding. No long contracts. Here's what getting started actually looks like.

01

Initial Consultation

A relaxed 20-minute call where I learn about your practice, your current setup, and what's not working. No sales pitch, just a conversation.

02

A Proposal That Fits You

I put together a clear proposal tailored to your practice size, your software, and what you actually need. No cookie-cutter packages.

03

Easy Onboarding

You share access to your accounting software. I handle the cleanup, categorization, and initial setup so you don't have to.

04

Monthly Reports Delivered to You

Every month I reconcile your accounts, categorize transactions, and send you a clear P&L and balance sheet. You review it, I answer questions.

05

Ongoing Financial Clarity

At year-end, I make sure everything is clean and ready for your accountant. No scrambling, no missing records. Just organized books and one less thing to worry about.

I keep my client list small on purpose, so every practice gets the attention it deserves.

Bookkeeping that understands your practice.

Whatever your specialty, your books have their own patterns. I've seen them all.

Therapists & Counsellors

You're tracking insurance reimbursements, client payments, and supervision fees in one messy spreadsheet. I untangle that and give you one clean monthly report.

Beauty & Body

Your income swings with the seasons and you never quite know if you had a good month or just a busy one. I'll show you exactly where your money goes.

Coaches & Consultants

You've got Stripe, PayPal, Venmo, and maybe a course platform, with no idea how to reconcile them. I handle all of it.

Why work with me?

Credential

MS in Accounting

Not a hobbyist. I hold a Master of Science in Accounting from the University of Texas at Dallas. I chose bookkeeping because I love the work, not because it was easy to get into.

Specialty

Wellness-only focus

I work exclusively with wellness practitioners: therapists, counselors, coaches, and beauty and body professionals. I understand your business model, your software, and the financial patterns specific to your industry.

Approach

Intentionally boutique

DFW-based, serving clients nationwide. I keep my client list small so every practice gets real attention, not a ticket queue. When you email me, I respond. When something looks off, I catch it.

Your books don't fix themselves.

Accepting 2 to 3 new clients per quarter. Spots fill quickly. Book a complimentary 20-minute call and let's see if we are a fit.

Book Your Free Call

Currently accepting 2 new clients.

20 minutes. No obligation. Just a conversation.

Done-for-you bookkeeping starts at $400/month. 90-day trial, then annual agreement.

Not ready to book yet? Start with my free self-audit.

"I became a therapist to help people, not to spend my weekends chasing receipts."

Words I hear from nearly every new client.

About Aya

A decade of accounting experience, dedicated to your practice.

Hi, I'm Aya. I spent nearly ten years in corporate auditing before building something more intentional: a boutique bookkeeping firm designed specifically for the wellness world.

I hold a Master's in Accounting and am a QuickBooks ProAdvisor. I work with a small roster of clients so the care is always personal. When you email me, I respond. When something looks off, I catch it.

Aya Hosch is a DFW-based bookkeeper holding a Master of Science in Accounting from the University of Texas at Dallas and certification as a QuickBooks ProAdvisor. She spent nearly ten years in corporate auditing before founding The Zen Bookkeeper, a boutique firm serving wellness practitioners exclusively.

Based in the Dallas-Fort Worth Metroplex, I work with wellness practitioners across the country. All services are delivered remotely, so wherever your practice is, your books get the same focused attention.

Small by design. Every client gets my full attention.

Common questions

My books are a mess. Is that okay?

That's exactly why most clients come to me. You don't need to clean anything up before we talk. I'll assess where things stand and take care of the catch-up work as part of onboarding.

Do I need to switch accounting software?

Not at all. I work with QuickBooks, Xero, Wave, and most other platforms. If you're not using any software yet, I'll help you find the right fit for your practice size and workflow.

What do I actually get each month?

Every month you'll receive a fully reconciled account, a profit and loss statement, and a balance sheet. These are plain-English reports you can actually read and use, not raw data dumps.

How long does onboarding take?

Most clients are fully set up within two weeks. You share access to your accounts and I take it from there, handling all of the setup and cleanup so you don't have to lift a finger.

How much does bookkeeping for a wellness practice cost?

Monthly bookkeeping starts at $400/month. New clients begin with a 90-day trial period before transitioning to an annual agreement. Pricing is custom based on your practice size and the volume of transactions.

What is the difference between a bookkeeper and an accountant?

A bookkeeper handles your day-to-day financial records: categorizing transactions, reconciling accounts, and delivering monthly reports. An accountant or CPA uses those records to file your taxes and advise on tax strategy. Most CPAs do not want to do bookkeeping. It takes them away from higher-value work, and they charge $150 to $400 per hour when they do. The Zen Bookkeeper keeps your books clean and organized all year so your CPA can file efficiently, with fewer hours and fewer surprises. You pay less at tax time because the work is already done.

Why not just do my own bookkeeping for the CPA?

Most wellness practitioners spend 8 to 12 hours per month on their own books and still hand their CPA a messy file. If your time is worth $100 to $200 per hour in client sessions, that is $800 to $2,400 per month in lost revenue, plus a higher CPA bill to sort out the errors. A monthly bookkeeping retainer typically costs less than the CPA cleanup alone.

Do you work with clients outside of the DFW area?

Yes. The Zen Bookkeeper is based in the Dallas-Fort Worth Metroplex but serves wellness professionals nationwide. All services are delivered remotely.

Behind on your books?
Let's fix it, so you always know your numbers.